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We recently completed a document repository for the Department of Antiquities & Museums of the Government of Ras Al Khaimah, UAE.
The repository contains a series of documents ranging in size from a few pages, such as meeting minutes, to large 300Mb+ illustrated reports.
User friendly access to Gigabytes of information
The aim was to provide user-friendly access to detailed project data, for specific people. The data is organised into logical categories to create an intuitive user experience. The information is also arranged in chronological order and includes a master timeline to helps members who are unfamiliar with the content, to quickly understand the extent of the project and the documents available.
The site is attractively designed and illustrated with interesting images to make it visually engaging and interesting to work with, and this also assists the search and find process. Documents are cross-referenced and interlinked to allow rapid movement between related material.
User access level management
Each document and web page can be allocated a user access level making it possible to manage who can see what information. This can be important if more junior staff members are reviewing and using the content, where certain information is for management levels only.
Data storage management
Given the size volume of documents, it isn’t feasible to store all the data online within the website itself, instead, the system makes use of multiple resources some of which are open others are restricted-access only, for confidentiality purposes.
The result is an organised, categorised and access-controlled project resource
A digital document repository is an ideal way to summarise and store project data. It makes quantities of data and content easily accessible for nominated members. It can be made available to anyone, anywhere in the World in an instant – and revoked just as quickly. It includes an inherent search/find facility and ultimately represents robust document management for forward-thinking teams.
If you have a body of data that you’d like converted into a digital archive, project reference, or document repository, speak to our team on 020 8398 4663 or email email@example.com